Recruitment - Continuing & Fixed Term / Recruitment / Human Resource Services / Unit / The University of Newcastle, Australia

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Continuing and Fixed-Term Appointments

To begin the recruitment process there are a number of things you will need to do:

Following approval to fill the position:

Read the Staff Recruitment Request Form Information
Complete a Staff Recruitment Request Form, and Part B of the accompanying Health and Hazard Assessment Questionnaire.
Draft a position description; reference should be made to the HEW Level Secondary Descriptors for General Staff Positions.
Pass the Staff Recruitment Request Form to your PVC/Head of School/Head of Division or grant holder for expenditure approval.
Give the Recruitment Request Form and associated documentation to Human Resource Services for initiation of the recruitment process.

Human Resource Services is responsible for providing expertise and support for the recruitment process which will include:

Advice Prior to Advertising

When a position becomes vacant or a new position is created, Human Resource Service Team staff will meet with the relevant staff in the School/Unit to plan the recruitment and selection process and to discuss the various options available. The meeting would normally involve the Head of School/Organisational Unit and key members of the selection committee. Matters to be discussed include:

Detailed consideration of the long term staffing needs for example, full-time, part-time, job share, redeployment possibilities and the use of other employment strategies
Finalisation of position details and funding for example, whether the position as described in the position description is the best way of completing the tasks
Review/create the position description and selection criteria using the DWM descriptors
The advertisement - content and placement, internally and/or externally
Selection techniques and processes, eg task, seminar presentations, referees, etc
Composition of selection committees taking into account gender balance and appropriateness of nominated members
Completion of Health and Hazard Questionnaire and consideration of any health and safety issues associated with the position

After Advertising

Human Resource Services will then:

Receive and acknowledge the applications
Circulate applications to the Selection Committee for shortlisting
Attend shortlisting meeting for General Staff positions and provide advice on selection committee procedures, questions, feedback to unsuccessful applicants and if required attend committee as a member
Co-ordinate the shortlisting process for Academic Staff and obtain the appropriate approval for the recommended shortlist
Contact applicants and arrange interviews, accommodation, travel, etc
Provide membership on selection committees when necessary
Provide advice on interview questions, tasks and selection committee procedures
After interviewing and report processing, prepare a letter of offer to the successful applicant, and advise unsuccessful applicants of the outcome
Confirm acceptance, commencement date and induction date
Conduct the HRS Induction

Should you require any further information, please do not hesitate to contact your Human Resource Officer.