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Forms and Processes

Using the Facilities Management System

Facilities Management uses interactive forms and processes. To view documents correctly, it is a requirement that you use the latest version of Adobe Acrobat (download this for free at the Adobe website).

	Process maps containing this symbol are hyperlinked to another form or process. Select inside the box to view the new process, procedure or form.
	To view additional information within PDF documents, hover your cursor over the yellow comments field. Please note that, unless otherwise specified, all forms and processes are in PDF format.

Form Categories

Select one of the categories below to go directly to that type of form.

1. Safety Forms, Processes and Checklists
2. Project Forms and Processes
3. Parking Forms and Processes
4. Keys and Electronic Access Forms
5. Forms for Contractors

Safety Forms, Processes and Checklists

• Hazard Checklist And Permit: Electrical Work (732KB)
• Entry Permit For Electrical Maintenance In High Voltage And Low Voltage Switchrooms (616KB)
• Entry Permit For Specific Work In High Voltage And Low Voltage Switchrooms (616KB)
• Excavation Hazard Checklist and Permit (752KB) 
• Hazard Checklist: Demolition (744KB)
• Hazard Checklist: Explosive Power Tools (732KB)
• Hazard Checklist: Hazardous Areas (716KB)
• Hazard Checklist: Hazardous Materials and Chemicals (732KB)
• Hazard Checklist: Restricted Laboratories (736 KB)
• Hazard Checklist: Scaffolding Greater than 4M (744KB)
• Hazard Checklist: Mobile Plant (732KB)
• Hazard Checklist: Hot Work (732KB)
• Hazard Checklist: Excessive Noise (720KB)
• Hazard Checklist: Excessive Dust (720KB)
• Hazard Checklist: Working at Heights Greater than 1M (740KB)
• Hazard Checklist And Permit: Penetration (744KB)
• Trial Emergency Evacuation
• Emergency Evacuation Observers Checklist
• Hazard Checklist and Permit: Service Isolation

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Project Forms and Processes

• Estimate of Probable Costs (584KB)
• Variation of Scope (220KB)
• Pump House Procedure (325KB)

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Parking Forms and Processes

• Temporary Service Vehicle Parking Permit Application (692KB)
• Scratch and Display Permit Application (644KB)
• Staff Validation Permit Application (please note that this is an HTML form)

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Keys and Electronic Access Forms

• Key Request/Lock Change/AV Cabinet Request Application (724KB)
• Electronic Access Application (764KB)

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Forms and Processes for Contractors

• Schedule of Rates (400KB)
• Conditions of Quoting (152KB)
• Contractor Induction Kit (88KB)
• Contractor Induction Assessment - Online Version (528KB)
• Contractor Induction Assessment - Manual Version (68KB)
• Contractor Induction Record and Declaration (164KB)
• Contractor Induction Flowchart (32KB)
• Cleaner Induction Training Laboratories (676KB)
• Cleaner Induction for PC2 Laboratories (632KB)
• Contractor Access to University Buildings Flowchart (40KB)

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