Corporate Travel Insurance

Travel and Personal Accident Insurance

The University's Corporate Travel policy provides travel insurance for staff and students (see category below) travelling overseas on official University business. Note that overseas travel associated with Special Study Programme (SSP) is included in this insurance cover.

If you are travelling in the name of and with the approval of the University, but your travel is arranged and funded by an outside organisation, you still need to contact STA Travel to have your itinerary and details entered into the Traveller Locator tracking system used by the University.

This policy covers numerous members of the University Community:

• Staff (including Conjoints, staff of Newcastle Innovation and staff of the University on SSP)

• Students (Undergraduate and Postgraduate). No personal travel included in this cover

• Volunteers of the University

Click on above titles for levels of cover summary

Note:

IMPORTANT  RESTRICTIONS

Effective 1 February 2013, new changes to coverage for personal travel.

ALL CLAIMS MUST BE LODGED WITHIN 6 MONTHS OF LOSS/INJURY
Claims made outside this date will be rendered invalid.

TRIPS OVER 180 DAYS:
Any trips longer than 180 days need to be referred and approved by Risk and Assurance Services.
Without Risk and Assurance Services approval, the travel insurance coverage will NOT cover staff or students after 180 days of travel.

AGE LIMITS APPLY:
Personal Accident Insurance does not cover personnel over 65 years of age.
Travel Insurance does not cover personnel over 85 Years of age.
If you fall into these categories please contact the Insurance Team.

POLICY LIMITS:
There are limitations within the Travel insurance Policy regarding Pregnancy and Presciption Medicine.  Please call the Insurance Team for further information or to discuss your situation.

Name of Insurer: Chubb Insurance
Policy Number: 93123224
Name of Insured: University of Newcastle

How to use your International SOS card

More information on how to use your International SOS Assistance Card is available to download as a PDF.

Download How to Use Your International SOS Assistance Card (PDF, 108KB)

Making a claim

1. Download the relevant claim form:
   1. Corporate Travel (lost luggage overseas, illness whilst overseas, cancellation of trip due to illness) This form includes a cover sheet which needs to be completed to ensure prompt payment is made to the correct individual/company.
      NB: Staff and students will wear the first $500 of any loss of electronic equipment (such as personal/business computers, mobile phones, digital cameras, MP3 players, etc.)
   2. Personal Accident (eg injury of student whilst on campus, on placement in Australia or playing for University sporting team)
      
2. Complete the relevant sections taking note of the required supporting documentation that needs to be supplied
3. Sign the Claim form .
4. If you are a student please include your student number and include a copy of your student card as supporting documentation
5. Make a copy of your completed form and supporting documents prior to forwarding through to the insurer
6. The completed claim form and supporting documents should be scanned and sent to the Risk Management Unit (below)

NB: It is recommended that you make a copy of your complete form and supporting documents prior to forwarding through to the insurer.

Personal Travel

Staff travelling on University authorised business travel are covered for a limited amount of personal travel when taken in conjunction with University approved travel. You will need to obtain your own insurance for some personal travel.  Please contact Risk & Assurance to ensure coverageis in place.

Students are not covered for any personal travel if taken in conjunction with University approved travel.

Note: The material furnished in this web site is for information purposes only and does not constitute an insurance contract upon which claims can be made. In the event of loss, damage or liability of any kind, the wording, terms, conditions and exclusions of the original policy shall have precedent over any other document.