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Constitution

Name

The name of the organisation shall be Friends of the University of Newcastle.

Objects

The objects for which this organisation is established are:

  1. to foster an awareness of the University and its place in the community;

  2. to conduct activities including fund-raising which shall promote the interests of the University.

Membership

The membership shall consist of those who support the objects of this organisation. There shall be a membership fee to be determined by a general meeting of the organisation (or by the Executive Committee) from time to time.

Office-Bearers

The office-bearers of this organisation shall consist of President, Vice-President, Immediate Past President, Secretary, Assistant Secretary, Treasurer, and Publicity Officer. The office-bearers shall be elected at the Annual General Meeting.

Government

Between meetings (of this organisation) its affairs shall be managed by the Executive Committee, which shall also have authority to effect the business and the settlement of outstanding accounts subject to confirmation of the action taken at the next following meeting of the organisation.

The Executive Committee shall comprise the office-bearers as above plus three ordinary members, with the Committee having power to coopt up to five additional members as required.

The Executive Committee shall meet not less than four times per year.

Any activities of Friends of the University of Newcastle shall be managed by a sub-committee which shall be chaired by a Convener appointed by and responsible to the Executive Committee.

In the event of any office becoming vacant the Executive Committee may appoint a successor to serve until the next Annual General Meeting of its members.

Financial Year

Subscriptions shall cover membership for a calendar year.

Annual General Meeting

The Annual General Meeting of members shall be held during the month of August in each year, at which the Annual Report and Balance Sheet shall be presented.

Quorum

At General Meetings (including the Annual General Meeting), a quorum shall be ten members and at an Executive Meeting, three members.

Calling of Meetings

In order that a General or Special Meeting may be properly convened, the Secretary shall give at least ten clear days clear notice of the intention to convene a meeting to all members. Meetings shall be called at the instigation of the President and Secretary. Special Meetings shall be called by the Secretary at the written request of ten or more members within a period of one month from the date of receipt of the request.

Funds

The Funds of the organisation shall be banked in the name of the organisation and any two of the President, Secretary, and Treasurer shall be authorised to operate thereon.

The Accounts shall be presented and passed for payment at an Executive Meeting and the Minutes of such approvals shall be included in the Minute Book.

Auditor

An honorary Auditor shall be appointed at each Annual General Meeting to examine and audit the books, vouchers, and records of the organisation.

Dissolution

The organisation shall be dissolved in the event of the membership having less than ten persons or upon the vote of a three-fourths majority of the members present at a Special Meeting convened to consider such a question. Upon dissolution, assets and funds in hand shall, after payment of all expenses and liabilities, be handed over to the University of Newcastle.

Amendment of the Constitution

This constitution may be amended at a General Meeting or a Special Meeting convened for the purpose.