Frequently Asked Questions.

General

How do I change my address?

Go to myHub to change your address online. If you have difficulty accessing myHub, you can complete a Change of Address Form.

How do I change from full-time study to part-time study (or vice versa)?

Advise the Office of Graduate Studies in writing prior to March for Semester One or July for Semester Two.

How do I withdraw from my candidature?

Advise the Office of Graduate Studies in writing.

How do I take a Leave of Absence?

After completing the application form, gain approval from your supervisor, Head of School and Assistant Dean. Please note that applications for leave of absence may only be considered after one full-time or two part-time years of candidature and applications must be finalised prior to the semester census dates (31 March for Semester One and 31 August for Semester Two).

How do I transfer from my current program to …?

Should you wish to change your school of registration please write to the Office of Graduate Studies requesting to change schools and provide a copy of your Research Proposal. Requirements for upgrade vary between faculties. Application should be made at least two semesters prior to the end of your current candidature. Complete the Application for Transfer from Masters Degree to Doctor of Philosophy form. Should you wish to upgrade to a PhD complete the application form, gain approval from your supervisor, Head of School and Assistant Dean. Please note that upgrade applications must be finalised prior to the semester census dates.

I've been on Leave of Absence, what do I have to do to be re-enrolled?

The Office of Graduate Studies will contact you prior to your expected return with re-enrolment advice. You will need to re-enrol at myHub. Information on online re-enrolment is available from the RHD Student Self Service web page.

What do I have to do to get an extension of my candidature?

Consult with your supervisor, then complete the application form which requires the approval of the Head of School and Assistant Dean Research Training. You are also required to provide the necessary justifications and a plan for completing your studies. You should also contact the Office of Graduate Studies to check on any financial or other implications of extending your candidature.

What do I have to do to re-enrol?

Candidates are required to re-enrol in Semester 1 and Semester 2 every year unless they take approved leave of absence or withdraw from candidature. They are also required to re-enrol on return from leave of absence. It is an individual responsibility to check ‘myHub’ each semester to ensure that enrolment and personal details are correct and to pay any student fees or charges. For further information please go to the RHD Student Self Service web page.

Can I seek off-campus enrolment?

If you live or work outside a 50km radius of the campus of enrolment you may seek off-campus enrolment. Complete the form at http://www.newcastle.edu.au/research/rhd/forms.html and provide the necessary details.

What should I do if I am experiencing problems with my candidature?

Any issues should be addressed early. Seek advice from your supervisor, Head of School, Assistant Dean Research Training or the Office of Graduate Studies.

What are my obligations as a RHD candidate?

All students are required to meet the responsibilities detailed in the Code of Practice for Research Higher Degree Candidates. Similarly, the University, Faculties and supervisors undertake certain obligations in relation to RHD candidature. These are also outlined in the Code of Practice, which is available on the web at: http://www.newcastle.edu.au/research/rhd/docs/codesupr.html

Scholarships

How do I apply for a scholarship?

Applications for scholarship close at the end of August for international students and at the end of October for domestic scholarships. Application information is available from the Office of Graduate Studies.

I applied for a scholarship and haven't had any outcome? What's happening?

Scholarship application outcomes are usually known in December of each year.

What do I have to do to get an extension on my scholarship?

Please complete the Request for Scholarship Extension Form. Scholarship extensions are not available for UNRSC scholarships. APAs and EIPRS scholarships can only be extended if the reason is research related and beyond the control of the candidate. UNRSE scholarships can only be extended if there is funding available. For UNRSE scholarships, please discuss the possibility of a scholarship extension with your supervisor.