A list of File Sharing software and methods available to University of Newcastle Researchers

File sharing

There are three modes of sharing files, the first is for a researcher to share their own files between multiple computers (e.g. home and office), the second is for on-going shared access to a set of files for multiple researchers and the third is for one-off file transfers (often very large) from one researcher to another.

What is it and how do I get it? When should I use it? What caveats or obstacles are there? *Support?

CloudStor

A free service available from AARNET

For researchers at institutions that are AAF members you may simply use the system.

For others researchers you'll need to contact Guido Aben, eResaerch Driector at AARNET for more information about obtaining a login.

Use CloudStor when you wish to transfer large files from one researcher to another.

To access this service an Australian Access Federation (AAF) user account is required. 

Please contact the University's IT Services help desk on (02) 492 17000 to organise an account.

Any user may download the files, if they have the appropriate link, so CloudStor is not appropriate for highly confidential material.

External(AARNET)

CloudStor Plus

A free service available from AARNET

For researchers at institutions that are AAF members you may simply use the system.

For others researchers you'll need to contact Guido Aben, eResearch Director at AARNET for more information about obtaining a login.

 

This service is in pilot. It offers similar functionality to DropBox. As the service is in Pilot new users are only provided a storage limit of 100MBytes. This can be increased to 100GBytes if you email the eResearch Director at AARNET (Guido Aben

Use when you want to share and synchronise files between your computers (Windows, Mac and Linux and smart phone mobile devices, Tablets)  back-up files to the cloud and share files with others.
The system is in Pilot so the service may be taken down with only short notice. You should not keep your only copy of your files/data on this service. Make sure you have another copy elsewhere.External(AARNET)

Data Fabric

This service is discontinued. Cloudstor Plus offers a similar service (Refer above)

 

External 

Dropbox

Available at no cost to researchers from Dropbox

Use when you want to share and synchronise files between your computers (Windows, Mac and Linux and smart phone mobile devices, Tablets)  back-up files to the cloud and share files with others.

Files kept within Dropbox can also be restored back to a earlier point in time.

Dropbox is generally easy to set-up and use, it also integrates well with the operating system on Windows, Apple Mac devices and sometimes Linux.

Dropbox requires users to register for an account. Free accounts are limited to 2 GB and 30 days of undo history. You have to pay a monthly or annual fee if your requirements exceed these limits.

Data is stored in the cloud and transferred over the internet. This is done securely over encrypted channels but it may still contravene ethics requirements for sensitive research.

With Linux, Dropbox integrates well with Gnome but may not work as well with other window managers.

External
(Dropbox)

* Support Source of Support for Service
UoN Supplied Deployed, managed and supported by the University and provided to Researchers at no additional cost.
UoN Supported Deployed, managed and supported by the University with some additional costs to the Researcher, Centre or Faculty.
End User The item is end user supported.The University is not in a position to provide technical support or assurances that the product will work within the University environment.
External (Organisation) Deployed, managed and supported by an organisation external to the University. Additional costs may apply.