As a condition of award, ARC grants holders are required to submit annual progress reports and a final report on cessation of the grant.
Reporting Requirements Form
For ARC-funded projects active in 2013
The ARC reporting requirements timeframe has changed.
Project Leaders of UoN-administered ARC projects must complete the Reporting Requirements Form and email to Laura Medioli by Monday 13 January 2014. This Reporting Requirements Form acts as certification and confirmation to the Research Office on whether an ARC report is required in 2014 and if so, the type of report (Exception Report on Progress or Final Report). This advice will then be returned to the ARC by 31 January 2014.A project is in its final year if all available funds (including carryovers) were expended in 2013 and there are no further ARC funds to be received or expected carryovers in future years. Projects indicated as being in their final year of funding do not require an Exception Report on Progress to be submitted.
The Research Accounting Team will forward all Project Leaders a current financial report to enable completion of this form. If you require further financial details, please contact your Faculty Research Accounting team member.
Project Leaders who are unsure of whether a Progress Report is required, should refer to the ARC 2013 Progress Reporting Instructions and Guidance or contact firstname.lastname@example.org
2013 Exception Report on Progress
An Exception Report on Progress must be submitted only if there are significant issues affecting the progress of a project.
- If an APAI student attached to a Linkage Projects grant has taken a Leave of Absence
- If the ARC has approved changes to a project submitted via formal variation requests
- If a carryover is required of 75% or more of the total ARC funding for a Project provided in 2013
- If a carryover is required of a portion of the 2012 or previous year's carryover of funding for a Project was not spent in 2013
- If a delay to the project's research program could result in the project exceeding by more than 12 months the number of years for which funding has been allocated and/or
- If a disruption to the project has occurred which could potentially compromise the successful achievement of the project's outcomes.
These examples are not exhaustive and are not meant to be prescriptive – Administering Organisations and their Project Leaders should exercise judgement as to the need to submit an Exception Report on Progress, on a case-by-case basis.
All questions in the report must be answered. Sufficient detail should be included in each answer to allow the ARC to gain a sound understanding of the significant issues affecting the progress of a project.
Please note: The report should be certified by the Lead CI by typing their name and dating the end of the report. A signature is not required. Each Exception Report on Progress will be checked by the Research Office for compliance and to ensure additional post-award variations are not required.
Carryover of Funds
TBA – estimated due date 3 March 2014
The ARC is in currently changing their financial reporting process, including the process for reporting the carryover of funds from 2013 into 2014. The Research Office will update this site when further information is made available by the ARC.
Please note: The Research Accounting Team will forward all Project Leaders a current financial report to enable identification as to whether a carryover is required. If you require further financial details, please contact your Faculty Research Accounting team member.
Final Reports for Discovery (FT, DP, DI) and Linkage programs (LP, LX, LAPDC, LIEF) and earlier programs (LRG, RF, IRD, SPIRT, IREX, RIEF) are completed and submitted through RMS.
Details for submitting ARC Final Reports can be found on the Final Report page on the ARC website.
You can also download Final Report Instructions (DOC 1.4MB) from the ARC.
Information in the Final Reports for ARC funded projects is used to determine whether the project has reached satisfactory completion. If a Final Report is deemed inadequate, the Lead CI or Fellow will be contacted for further information. If the ARC is not satisfied with the outcomes of the Project, this will be noted against any further Project Applications under any ARC scheme submitted by, or on behalf of, the Lead CI or Fellow and will be taken into account in the assessment of those applications.
Applications under any ARC Program submitted by, or on behalf of, a Lead CI or Fellow on a Project for which the Final Report is outstanding will be deemed ineligible. If your Final Report is not appearing in RMS because the Scheme form has not been made available by the ARC, this will not affect your eligibility when applying for future grants.
If you have any questions regarding reporting please do not hesitate to contact Laura Medioli via email or phone on (02) 4921 5305.