NHMRC Project Grant Scheme information for Researchers at the University of Newcastle

Project Grants

For Funding Commencing in 2017

Research Office contact:

The objective of the Project Grants scheme is to support the creation of new knowledge by funding the best investigator-initiated research project plan of five years, or less, in any area relevant to human health.

A Project Grant application must outline a research proposal that describes the investigation of a new research idea/s. The proposal must support a particular set of aims and the budget must be directed to those aims. Single investigators or teams of up to ten chief investigators are supported as well as New Investigators (early career investigators).

Applications are to be drafted and submitted in RGMS.

A complete Project Grant Application must consist of the following:

  1. Completion of Parts A and B (including the Grant Proposal PDF Template) of the application form; and
  2. The relevant information in your RGMS profile and CV

Key Dates

Please subscribe to the NHMRC mailing list to receive up to date information on NHMRC funding opportunities.

Application information and templates available 9 December 2015
Applications open in RGMS Wednesday 13 January 2016
UON Online Booking System open Thursday 14 January 2016
Eligibility and Compliance Check Period Wednesday 27 January - Wednesday 2 March 2016
New Investigator online forms to NHMRC 5:00pm AEDT Wednesday 27 January 2016
Minimum data requirements in RGMS 5:00pm AEDT Wednesday 17 February 2016
CI and AI Certification Form 5:00pm AEDT Wednesday 9 March 2016
UON Deadline for Final Application 5:00pm AEDT Wednesday 9 March 2016
NHMRC Submission 5:00pm AEDT Wednesday 16 March 2016

Please note:

  • The Eligibility and Compliance Check period for this scheme will be from Wednesday 27 January 2016 to Wednesday 2 March 2016. For more information on the Online Booking System, visit the 'Apply' page
  • UON Deadline for final application is one (1) week prior to the Funding Body closing date and requires provision of a final, submission-ready proposal and all associated documentation including a fully signed External Application Coversheet (includes ARC/NHMRC) (DOC) and any associated External Funding documents.
  • Schools and Faculties may have their own internal dates for the purpose of peer review/Head of School and Assistant Dean (Research) approval etc. Please contact your School Executive Officer and Faculty Research & Research Training Officer or Faculty Research Development Manager for further information on School/Faculty internal processes.

Please review our ARC/NHMRC Grant Rounds Submission Procedures (PDF) for essential information regarding application submission under this scheme.

Changes to Project Grants

Applicants should note the following changes to the Project Grants scheme-specific Funding Rules for 2016:

  • Changes have been made to NI eligibility application process (see section 5.1.4)
  • Changes have been made to NI eligibility (see section 5.1.3)
  • Changes have been made to the Program Grant applications and grant holders eligibility (see section 5.1.2)
  • Changes have been made to the eligibility period (see section 5).

Changes to New Investigator eligibility process for 2016 Project Grants

Further changes have been made to the New Investigator (NI) eligibility process for the 2016 Project Grants funding round. Applicants are required to complete the New Investigator online eligibility form directly in RGMS by Wednesday 27 January 2016. The early application and notification process is intended to allow applicants time to adjust the CI team if they do not meet the eligibility criteria. For further information refer to the additional NHMRC documents below.

For further information on the New Investigator eligibility criteria see Section 5.1.3 of the Project Grants Funding Rules.

Minimum Data Requirements

For each application, it is mandatory that minimum data requirements be entered in RGMS by 5:00pm AEDT on Wednesday 17 February 2016 to allow the NHMRC to start sourcing suitable assessors. Applications that fail to satisfy this requirement will not be accepted. Applicants are also reminded to complete the recommended fields below with correct information. Using placeholder text such as "text", "synopsis" or "xx" etc. are not acceptable as minimum data.

Minimum data for the Project Grants scheme consists of the following:

  • A-PA Home: You must complete fields for, Administering Institution, Application Title, Aboriginal/Torres Strait Islander Research (yes/no) and Synopsis;
  • A-RC Research Classification (all sections); and
  • B-NA: Nomination of a Non Assessor.



Prior to submission of an application, applicants are to ensure they have read all relevant reference material outlined on the application and peer review sub-pages of the NHMRC Project Grants website.


Our Office will release eligibility and compliance checklists later this month based on the updated funding rules.


Submission Process

The CIA must certify the application in RGMS via the Certification tab. This will result in the status changing to 'Submitted to RAO' - which equates to 'Research Administration Office' NOT the NHMRC. 

CI and AI certifications are due Wednesday 9 March 2016 along with final, submission-ready proposals and all associated documentation. The application will not be submitted to the NHMRC until our Office has received email certifications from all named CI and AIs.

Access to Successful Applications

Research Services can provide researchers with access to view successful applications where the lead Chief Investigator has provided consent.

Applications must be viewed in hard copy in the Research Services office or by arrangement at HMRI on Tuesdays and Thursdays.

How to Arrange to View a Successful Application

Contact research-applications@newcastle.edu.au to request access to view successful applications for a specific scheme. Please include preferred date(s), time(s) and location.

Confirmation of the date, time and venue will be provided to you by Research Services staff.

NHMRC Reporting

If you have any outstanding NHMRC Progress or Final Reports, please complete these and forward to research-grants@newcastle.edu.au as soon as possible. Your application may be ruled ineligible if you have any outstanding obligations.

Funding by Other Organisations

External Funding Schemes

In 2016, organisations offering funding through the NHMRC Project Grants scheme include:

While the funding of applications is managed by the external funding organisation, NHMRC conducts the peer review process. Applicants may select one or more funding organisation/s on their application form to indicate that the application/s are to be forwarded to the organisation for consideration of funding. NHMRC is unable to forward the application to an external funding organisation without the applicant's permission. Following the peer review of applications NHMRC provides the nominated organisation/s with the outcomes of the assessment process for applications that are considered fundable, but not funded by NHMRC. Any additional/supplementary questions required by the organisation are to be submitted directly to that funding organisation.

For more information on how to apply for funding from these external funding parties, applicants should refer to their websites and to the Project Grants Funding Rules.

Gap Funding

External organisations may have funding available to support research in specific areas and use the NHMRC Project Grants scheme to identify such projects. External organisations that have expressed an interest in providing funding for suitable Project Grant applications are:

Gap funding is aimed at supporting fundable research proposals that are unsuccessful through the NHMRC Project Grants scheme. Applications that address specific research areas identified by the funding organisation may be funded through this mechanism. The decision to 'gap-fund' a fundable Project Grant application that is not funded by NHMRC, is made by the partner organisation which may request additional information from potentially suitable applicants. The duration, budget and award requirements for gap funding will vary according to the organisation.

Please forward the completed Additional/Supplementary Questions relevant to the other funding organisations to research-applications@newcastle.edu.au or phone 492 17733.

Not For Further Consideration (NFFC) Process:

The NFFC process identifies the least competitive applications received by NHMRC based on initial scores provided by the primary and secondary spokespersons and aims to remove them from progressing further through to the face-to-face GRP process. The NHMRC has indicated that the percentage of NFFC Projects Grants will be increased in this round to 50%.


Comprehensive information on RGMS is available at the NHMRC RGMS webpage. Further resources are being developed via User Guides.

The RGMS Training Program contains the RGMS User Guide, My Profile and CV Requirements, video tutorials and RGMS Off-line forms (including CV).

*Please note: RGMS automatically allocates an application number on commencement of the application in RGMS. You are no longer required to obtain an application ID from the Research Office.

Further Information

For further information on the NHMRC Project Grants please email research-applications@newcastle.edu.au.