ARC Linkage Infrastructure Equipment and Facilities information for University of Newcastle Researchers

Research Advantage

Linkage Infrastructure Equipment and Facilities Scheme (LIEF)

For Funding Commencing in 2018

Research Office contact:

This scheme is currently closed
The LIEF scheme for funding commencing in 2019 is expected to open on Monday 22 January 2018 and close on Wednesday 28 March 2018

The ARC LIEF scheme provides funding for large-scale cooperative initiatives to enable the purchase of expensive infrastructure, equipment and facilities costing at least $200,000 (with the minimum amount of $150,000 requested from the ARC). For more information, please visit the LIEF page on the ARC website.

Notification of Intent to Apply (NOI)

It is a requirement for all applicants intending to submit an ARC LIEF grant commencing in 2018, either through  the University of Newcastle or through another institution, must submit a Notification of Intent to Apply (NOI) by 10:00am (AET) Wednesday 15 February 2017.

NOIs will be provided to the Deputy Vice-Chancellor (Research & Innovation) or nominee, to determine the level of University contribution towards the proposal. NOIs may also be reviewed by a committee of NSW Pro/Deputy Vice-Chancellors (Research), prior to submission of full applications to the ARC.

Applicants who do not submit an NOI by the above date will be required to seek formal Faculty Assistant Dean (Research) and Pro Vice-Chancellor (Research & Innovation) approval prior to providing a late NOI for consideration by the DVC (Research & Innovation).

Please note: All eligible organisations (Australian Universities) named on an ARC LIEF application must make a cash contribution. Organisational cash and in-kind support cannot be assured for applicants who do not submit an NOI by the advertised deadline.

Key Dates

Please subscribe to the Research Office ARC mailing list to receive up to date information on ARC funding opportunities.

Funding rules for LIEF 2018 are now available on the ARC website. Funding rules for LIEF 2019 expected to be released August 2017

LIEF 2019 Funding Rules Released August 2017
LIEF 2018 Anticipated Announcement September 2017
LIEF 2019 Notification of Intention to Apply due to Research OfficeTBC
LIEF 2019 Scheme ARC open Monday 22 January 2018
Eligibility and Compliance Check Period Thursday 22 February - Wednesday 28 February 2018
Request Not to Assess due to Research Office TBC
Request Not to Assess due at ARC TBC
Cover Sheet/Certifications (Written Evidence) TBC
UON Deadline for Final Application5:00pm Wednesday 21 March 2018
ARC Submission Deadline Wednesday 28 March 2018

*Please note: A Final Application comprises of a final submission-ready application submitted to the Research Office in RMS 2.0, a complete and fully signed External Application Cover Sheet and all CI/PI and Partner Organisation Certifications (Written Evidence) emailed to

Please review our ARC/NHMRC Grant Rounds Submission Procedures (PDF) for essential information regarding application submission under this scheme.

UON Submission Process

Online System for Checking the Eligibility and Compliance of Research Grant Applications

For ARC Linkage Infrastructure, Equipment and Facilities funding, an online booking process will be used to manage Eligibility and Compliance Checks on applications.

Bookings can be made at

Eligibility and Compliance Check Process

  • Eligibility and Compliance Checks will be completed on a rolling basis during the defined Eligibility and Compliance Check Period for this scheme.
  • Applications will be de-submitted on the day of the booking after a PDF of the application is generated from RMS 2.0 for Grants Team to complete the Eligibility and Compliance Check.
  • The check will be completed on the generated PDF within three (3) working days, with comments provided back to the lead Chief Investigator.
  • No secondary eligibility and compliance checks will be undertaken by Research Services. It is the applicant's responsibility to ensure their application meets all the eligibility requirements of the scheme.

How to Make a Booking

To make a booking for an Eligibility and Compliance Check for the ARC Linkage Infrastructure, Equipment and Facilities scheme, you need a valid RMS 2.0 Application ID for an application that has the University of Newcastle listed as the Administering Institution.

Please note: An Application ID will only secure one booking and cannot be used to make multiple bookings for the same application.

The Research Grants online booking system is available at

How to Submit your Application for the Eligibility and Compliance Check

  • Select the "Submit to Research Office" button to the right in the application screen in RMS 2.0.

Please note: RMS 2.0 requires data to be entered in an application before enabling the 'Submitted to Research Office' option. To maximise the value of your Eligibility and Compliance Check, please complete as much of the application as possible prior to 9:00am on the day of your booking. The 'Submitted to Research Office' button will only be enabled once all Part A-G summary tabs at the top of your application are coloured Green.

Please review our ARC/NHMRC Grant Rounds Submission Procedures (PDF) for essential information regarding application submission under this scheme.

Final Reports and Eligibility

It is now an eligibility requirement for all ARC schemes that:

  • At the time of the submission of a Proposal, all obligations regarding previously funded Projects involving the participants named on the Proposal must have been fulfilled to the satisfaction of the ARC. Such obligations include the provision and acceptance of satisfactory Progress and Final Reports. (Discovery Funding Rules 2018; A6.2.2/Linkage Funding Rules 2018; A7.1.5)
  • A Final Report must be submitted for the Project within 12 months of the final payment or within 12 months of the final ARC approved Project end date. The form for this report will be made available by the ARC in RMS, with instructions on the ARC website. (Discovery Funding Rules 2018; A10.2.1/Linkage Funding Rules 2018; A11.2.1)

The ARC have advised that proposals which list a CI with an outstanding final report at the time of submission will be ruled ineligible.

Unfortunately, the administrative access our Office has in RMS does not allow us to verify the status of final reports for CIs from other institutions. Therefore, we strongly encourage the lead CI to ask each CI listed on their proposal to check the status of all final reports flagged in RMS, to ensure that eligibility requirements are met.  Final reports that are overdue for UON CIs must be completed as soon as possible and submitted to RMS no later than 3 weeks prior to the ARC closing deadline for the scheme under application.

Final report status can be found in RMS by selecting ‘Final Reports’ under ‘Applicant Project Management’.  This will lead to a page displaying the status and due date of all final reports for projects the CI is listed on.

We highly recommend that the lead CI asks each participating CI on their application to take a screenshot of the final report status page in RMS for their records, in the case of eligibility queries.

Refer to the UON ARC Reporting webpage and the ARC webpage for further instruction.




Further Information

For further information regarding the ARC LIEF scheme, please contact or phone on (02) 4921 7733.

Please ensure that you and your UON colleagues are subscribed to the UON Research-ARC email list for ongoing updates.

RMS Access

RMS 2.0 allows researchers requesting funding under the ARC National Competitive Grants Program to prepare and submit proposals electronically via the internet.

Each proposal is completed by researchers and consists of an electronic document generated from a combination of data entered directly into the proposal form, and PDF documents attached to the proposal form in RMS 2.0.

Note: The Admin Organisation will be The University of Newcastle

The RMS Funding Announcement Page contains links to key documents such as:

  • Introduction to RMS 2.0 Login
  • Submitting a Proposal in RMS 2.0

All new applications as well as final reports will need to be submitted to RMS 2.0.

RMS minimum system requirements

RMS 2.0 is compatible with the latest versions of Google Chrome and Microsoft Internet Explorer. Compatibility with different browsers or older versions of Google Chrome and Microsoft Internet Explorer is not guaranteed.

ARC Reporting

If you have a current ARC grant with outstanding reports, this may affect your eligibility for current ARC applications. Please see the ARC Reporting Requirements webpage.

Access to Successful Applications

Research Services can provide researchers with access to view successful applications where the lead Chief Investigator has provided consent.

Applications must be viewed in hard copy in the Research Services office or by arrangement at HMRI.

How to Arrange to View a Successful Application

Contact to request access to view successful applications for a specific scheme. Please include preferred date(s), time(s) and location.

Confirmation of the date, time and venue will be provided to you by Research Services staff.

Confidentiality and IP

Please note: In past rounds, the ARC warranted confidentiality. The Funding Rules now state "the ARC gives no undertaking to keep confidential any information provided in the Proposal except where required by law."

Due to this change we recommend that if submitting a research project with potential IP which could be patented/exploited or involves an Industry Partner which requires confidentiality, applicants should insert the following sentence at the start of the Project Description within their application:

"The following project is disclosed to the ARC in confidence for the purpose only of applying for ARC Funding."