Frequently Asked Questions regarding ERA and the Research Portfolio Manager

FAQ

ERA and RMS Frequently Asked Questions

       
  1. Does ERA use different specifications for classifying research outputs to the HERDC?
  2. What is the reference period for ERA 2015?   
  3. What is the difference between Personal Field of Research codes and Output Field of Research codes?
  4. How many Field of Research codes can I apply to my work?
  5. What categories can I apply Field of Research codes to?
  6. Why can't I add myself to a research centre or group?
  7. What Cluster am I in?
  8. Who are in the Cluster Advisory Groups?
  9. Who are the ERA contacts in my Faculty?
  10. What categories will be assessed for ERA 2015?
  11. What is the ERA Peer Review process?
  12. How do I check the university has a complete record of my Research Outputs?
  13. How do I nominate my best work?
  14. Why am I being asked to send evidence to the Auchmuty Library for the purposes of ERA?
  15. Why does RPM freeze on occasion?   

1. Does ERA use different specifications for classifying research outputs to the HERDC?

No. The same specifications are used for both ERA and the HERDC to classify research outputs at the University.

According to the Australian Research Council (ARC) ERA is designed to draw on existing institutional data where possible. Therefore UoN must reference the HERDC specifications when classifying outputs to ensure compliance. Research outputs that have been verified and submitted through the HERDC process cannot be changed. The ARC will be validating the University's ERA data to ensure that it is broadly in line with our HERDC return.

The HERDC research output specifications can be found here.

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2. What is the reference period for ERA 2015?

The reference period for ERA 2015 is 2008-2013. Research outputs published outside of this six year period will not be included in the ERA submission.

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3. What is the difference between Personal Field of Research codes and Output Field of Research codes?

Personal Field of Research (FoR) codes are chosen to reflect the general area(s) of focus of an individual's research (you may choose up to 3).  Output FoRs are chosen to reflect the area(s) of research specific to a research output (again you may choose up to 3).  Please note that the Output FoRs do not have to be the same as your Personal FoRs.

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4. How many Field of Research codes can I apply to my work?

You may choose up to three Personal Field of Research codes and up to three Output Field of Research codes.  In each case you must allocate the relevant percentage attributable to each FoR code.

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5. What categories can I apply Field of Research codes to?

Field of Research (FoR) codes can be attributed to all categories. The ARC provides journal based codes but papers in these codes can be re-assigned if 70% of its content is in another field.

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6. Why can't I add myself to a research centre or group?

You may only be added to research centre or group by the Research Performance and Systems Unit Team. Please contact the Research Performance and Systems Unit team with your request to be added to a research centre or group.

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7. What Cluster am I in?

There is some overlap with some schools being split across more than one cluster; however, the following is a rough guide of the clusters.

       
  1. Physical, Chemical and Earth Sciences - (PCE)
  2.    
  3. Humanities and Creative Arts- (HCA)
  4.    
  5. Engineering and Environmental Sciences - (EE)
  6.    
  7. Education and Human Society- (EHS)
  8.    
  9. Economics and Commerce - (EC)
  10.    
  11. Mathematical, Information and Computing Sciences - (MIC)
  12.    
  13. Biological and Biotechnical Sciences - (BB)
  14.    
  15. Medical and Health Sciences- (MHS)

For a full breakdown of which disciplines belong in which clusters, please download the ERA discipline matrix (XLS 41 KB).

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8. Who are in the Cluster Advisory Groups?

Please refer to the Field of Research (FoRs) page for the names of all chair and members of the Cluster Advisory Groups.

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9. Who are the ERA contacts in my Faculty?

                                                                                                                                                                                                               
Business & LawADR - Associate Professor Jim Jose               
RDC - Patrick Filmer-Sankey
Education & ArtsADR - Professor Hugh Craig               
R&RTO - Amanda Hall-Griffin
Engineering & Built EnvironmentADR - Professor Stephen Fityus               
R&TO - Chanel Hopkinson
HealthADR - Professor Robert Callister               
RTO - Shirley Savy
Science & ITADR - Professor Adam McCluskey
RO -
Lina Bozinovska

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10. What categories will be assessed for ERA 2015?

       
  • Refereed book - (A1)
  •    
  • Chapter in a refereed book - (B1)
  •    
  • Refereed journal article - (C1)
  •    
  • Refereed conference article - (E1)
  •    
  • Published creative work - (J1)
  •    
  • Research Reports for an external body - (J1)

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11. What is the ERA Peer Review process?

For those clusters that do not have a citation count as the measurement tool for research quality, a peer review process has been developed for the ERA assessment.  For each discipline (4-digit FoRs code) 30 percent of the research outputs will be put forward for peer review by assessors assigned by the ARC.

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12. How do I check the university has a complete record of my Research Outputs?

If you log into RPM, you can view your UoN affiliated and non-affiliated research outputs. You may also like to view your Researcher Profile on the UoN Web Site. If the record is incomplete, please email rps@newcastle.edu.au .

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13. How do I nominate my best work?

Once logged in to RPM, search your publications and choose which publication you would like to nominate as one of your best works. Click on the publication and select the box titled "Is this one of your Best outputs". Be sure to save the page before exiting. You may choose up to 10 outputs as your best work.

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14. Why am I being asked to send evidence to the Auchmuty Library for the purposes of ERA?

As part of the ERA process, the NOVA team will need to load a copy of the publication into the NOVA database for the purposes of ERA peer review.

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15. Why does RPM freeze on occasion?

Although the server can overload from time to time, this may have something to do with the browser you are using. We recommend using Mozilla Firefox as opposed to Internet Explorer when accessing RPM.

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