Privacy Management Plan

Document Number000258
Date Approved21 October 2008
Date Last Amended23 January 2014

The purpose of this Privacy Management Plan is to detail the University of Newcastle's policy and practice in compliance with the Privacy and Personal Information Protection Act 1998 (the PPIP Act) and the Health Records and Personal Information Privacy Act 2002 (the HRIP Act).

The Plan provides information about how personal information is collected and held by the University. It provides information on the processes available to staff, students and the general public for seeking access to their own information and, where appropriate, its amendment. The Plan also provides information on how to make a privacy complaint or lodge an application for internal review if a person considers that their privacy has been breached.

For staff of the University this Plan provides guidance on standards and procedures for the handling of personal information.

Download the UoN Privacy Management Plan here (PDF)

Approval AuthorityCouncil
Date Approved21 October 2008
Date Last Amended23 January 2014
Date for Review31 December 2014
Policy SponsorPrivacy Officer (Director of Council Services and Chancellery)
Policy OwnerPrivacy Officer (Director of Council Services and Chancellery)
Policy ContactPrivacy Officer
Amendment History

Completely revised - 23 January 2014

Minor amendment to Definitions and Clause 6.2 replacing DVC(A) with Director, Complaints and Information as the University's Privacy Officer, Deputy University Complaints Manager, 23 April 2013.

Minor amendment to web link for the Office of the NSW Privacy Commissioner in Appendix 2, Governance and Policy, 15 January 2012.

Amended Clause 6.2 replacing DVC(R) with DVC(A), effective from 1 January 2013, as approved by VC, 15 November 2012.

Amended Clause 6.2 to change DVC(A&GR) to DVC(R) pending arrival of new DVC(A), approved VC 15 November 2012. Also updated policy owner from DVC(A&GR) to DVC(A).

Minor amendment to update GIPA Act to GIPA Act 2009 and update Deputy Vice-Chancellor (Academic and Global Relations) title, 29 May 2012

Updated FOI reference in Principle 6 and 8 to refer to GIPA and wording altered in Principle 7, 21 February 2012.

Updated FOI to GIPA provisions, 28 September 2010.

Amended by VC to insert new clause 1.2 re FOI 15 May 2009

Approved by Vice-Chancellor and President 21 October 2008