Guide to depositing your thesis


What can be deposited

It is mandatory for all University of Newcastle research higher degree, and professional doctorate theses to be deposited in the University repository.  The theses will be available online in NOVA: University of Newcastle  Research Online.

Other types of theses, e.g., Honours, may also be deposited.


How to upload your thesis

Use theThesis Deposit form to provide the required information and attach your thesis file(s). 

The preferred browser for this form is Internet Explorer; using other browsers may cause problems with attaching files. If you do not have access to Internet Explorer, Firefox has been found to be a good alternative. If you need assistance please contact us.

Copyright issues

Please check your thesis for any material that is subject to copyright. For example, if you have included any diagrams, illustrations, or photographs that are not your own work, you will need to obtain written permission from the copyright owners for online publishing.  You will also need to upload the permission documents you received from the copyright owners, as they will need to be kept in the repository as a record.

Ideally you should have obtained these permissions and modified your thesis if necessary before submitting it for examination.  However, if your examined thesis includes copyrighted material for which you cannot obtain permission then it may need to be removed from your digital thesis.  In this case, please contact the Digital Thesis Co-ordinator for advice on the best way to go about this.

NOTE: If you remove copyrighted material before submitting your thesis you will also need to upload the complete, as-examined thesis for us to store as a master copy. Please contact the Digital Thesis Co-ordinator if you have any questions.

These documents may help you with your copyright issues


Theses format

If you have a PDF version of your thesis then upload this file or files. However you can also upload your thesis in other formats (e.g., Word).


Large files

There is an upload file size limit of 15MB per file.  If your thesis files are larger than this, contact the Digital Thesis Co-ordinator for information on alternative methods for sending your thesis files.

Restricting access to your thesis

Our policy is unrestricted worldwide access, however, there are circumstances when theses need to be restricted wholly or in part, for varying periods.

The options available for digital theses are:

  • no restrictions - worldwide access;
  • restrict all access for a certain period as approved by the University.  When this period has elapsed,  worldwide access will be enabled

All requests for restrictions must be approved via the Application for Embargo form.

Requesting a restriction in the submission form will not grant an embargo unless your embargo application has been approved by the University.