Copyright for staff

Quick guide for staff: copying for teaching


The University has licences which allow staff and students to copy from various media for teaching or research. The following limits apply providing the copy has been made for "educational purposes". This means:

a) the work is made or retained for use, or is used, in connection with a particular course of instruction provided by the institution; or

(b) the work is made or retained for inclusion, or is included, in the collection of a library of the institution.


Photocopying Limits
  • 10% or one chapter of a book
  • One article from any single issue of a journal. Additional articles may be copied if they are on the same specific topic.


There is no limit to the number of copies that may be made and distributed.

Digital copying and communicating

Limits to online communication are the same as for photocopying however they are applied University wide not on an individual basis. For example, if one chapter of a book is online for one course, a second chapter may not be posted for a second course.

Stringent Licence conditions apply to online communications. Making third party copyright material available via websites or Blackboard without permission from the copyright owner risks breaching the Copyright Act (1968).

To ensure compliance the University requires that copying and communication of online copyright material is managed via Course Reserves.

Radio, television and podcasts

Under the University's Screenrights Licence, staff are permitted to copy:

  • Entire radio broadcasts
  • Entire Television broadcasts (free to air or pay TV)
  • Podcasts of broadcast material

The material must be copied for educational purposes and you are not permitted to copy DVDs, CDs or videos that you have bought or hired.

All copies must be labelled with the University's name, a reference to Part VA of the Copyright Act, the date on which the program was broadcast and the date on which the copy was made (if different).

Any copy that is communicated (copied, made available online or lent out) must carry a warning notice unless the people receiving the program cannot make further copies or communications of the program. Copies must be restricted to University of Newcastle staff and students.

The library database TVNews gives quick access to Australian news and current affairs programs. Copies of broadcasts are lodged in the library and can be searched via the NEWCAT catalogue.


Copying artworks

Artworks includes maps, diagrams, charts, drawings, paintings, cartoons, prints, engravings, photographs, illustration

  1. An entire artwork may be copied if it is an 'incidental work'. This means it explains or accompanies a text.
  2. If the artwork is not an 'incidental work' it may only be used if you cannot find a separately published copy of the work 'within a reasonable time'.


It is a requirement that the Part VB Copyright Warning notice be included "on or with" all artwork.


Copying from the Internet.

Copyright in material published on the internet is the same as for material published in other formats unless otherwise indicated by the copyright owner.


Music (Not including scores).

In general you may not copy commercial CDs, DVDs or music from the Internet without permission from the copyright owner, however some music may be posted online under the University's Tertiary Music Licence. This material may only be streamed and may not be made available to download. Music posted online must be registered with the Copyright Officer.

Please contact the Copyright Officer for more information.