Staff parking permits

All 2024 parking permits will be issued digitally via the vPermit web portal. No physical parking permits will be issued for 2024.

Staff parking permits allow staff to park in spaces marked as Staff or General at University campuses. If a staff member has a validation permit or staff parking permit for Callaghan, this is also valid to park at Ourimbah in Staff parking- no additional validation permit is needed.

Staff can apply for and manage their permits online via the digital portal, vPermit. This system uses vehicle license plate recognition, so physical permits do not need to be displayed.

Driving a different car to work? vPermit gives users flexibility to register and activate different vehicle license plate numbers. It is your responsibility to ensure the vehicle registration you have selected as Active matches the vehicle you are driving to campus that day for your permit to be valid.

Staff can access vPermit via the 'parking permit' tile on the myUni web browser or App.

vPermit user guide

FAQs

Permits are issued digitally via the vPermit portal – no physical permits will be issued in 2023 as the vPermit system uses vehicle license plate recognition.

Note: you will need to know your vehicle registration number to apply for a permit.

  1. Access vPermit by clicking on the ‘parking permit’ tile on the myUni web browser or app.
  2. Click ‘Apply for a vPermit’.
  3. Select a permit from the pre-filled dropdown menu (the permits you are eligible for will appear).
  4. Follow the prompts.

Click here to view the vPermit user guide for staff and students.

To be eligible for a staff parking permit or validation you must be a member of staff of the University or its controlled entities, including academic or tenured, fixed term, temporary contract, tenant, probationary or otherwise and who is an employee in either a full-time or part-time capacity.

Unsure if you are eligible for a staff permit? If you log onto the vPermit system using SSO, the permit types you are eligible for will pre-fill.

Staff based at campuses where parking fees are payable can choose to have their parking paid as a payroll deduction or pay the full cost of the permit upfront. Eligibility criteria applies.

Type of permit

Full year
(upfront cost)

Payroll deduction
(per fortnight)

Staff Parking

$447.10

$17.15

Reserved Parking

$1,023.60

$39.43

Staff Validation permit

No charge

No charge

vPermits can be paid for online through the portal using credit or debit card. University staff who are eligible may be able to nominate payment via payroll deduction.

If you pay upfront for your parking permit, you will receive two (2) emails:

  • One from vPermit confirming the purchase of your permit, and
  • One from the University OneStop Shop with your payment receipt.

Managing your payroll deductions

Once payroll deductions commence, it is your responsibility to cease deductions when necessary by cancelling your permit. This may be after a change of primary campus, contract or any circumstance meaning you no longer want the deductions taken from your pay.

Please be aware that your automatic payroll deductions will continue even when the permit expires at the end of each year.

For staff who work part time or choose other methods of travel for some days of the week, the staff validation permit may be a better option. The staff validation permit is issued for free to eligible staff. It allows you to park in areas designated as Staff or General Parking. It cannot be used to park in Accessible, Reserved or Service Bays.

At Callaghan Campus, the staff validation permit must be used in conjunction with a paid ticket to be valid. Casual parking tickets can be purchased at on-campus ticket machines or via the parking payment app, CellOPark.

At Ourimbah Campus, the staff validation permit entitles the driver to park in a staff bay. There are no charges for parking at Ourimbah. If a staff member has a validation permit or staff parking permit for Callaghan, this is also valid to park at Ourimbah - no additional validation permit is needed.

There is no staff parking at our Newcastle City Campus however there are other transport options.

Under the University's Rules Governing Traffic and Parking, failure to hold a valid permit may result in the issue of an infringement payable to Revenue NSW.

Apply for a staff validation permit via the vPermit portal.

A Conjoint/Honorary permit allows a motor vehicle to park in areas designated Staff or General parking. It cannot be used to park in Disabled, Reserved or Service bays. This permit should be active while parked on campus. The permit is available for a 12-month period.

A Conjoint/Honorary permit will be issued free of charge after verification of Conjoint/Honorary status from Human Resources Services. If the Staff member is paid more than 8 hours a week as an employee of the University they are no longer eligible.

How to apply?

  1. Go to the vPermit portal
  2. Press Log in and select the ‘University SSO Log In’ button to get started*
  3. Once signed in, your permit type will autofill. Follow the prompts.

*Note: It is important to log in using University SSO. Do not use the self-registration fields as you won’t be authenticated.

Eligibility for a Reserved Permit is based on entitlement and associated details as determined by Human Resources. Generally, this is for Head of organisational departments or equivalent, or Hew 10+ staff members. Employees of organisations with lease or license arrangements with the University may also be eligible for a Reserved Permit on approval.

You can check your eligibility by logging into vPermit using University Single Sign On. The permit types you are eligible for will autofill in the drop down. If you believe you are eligible for a Reserved Permit but it is not displaying as an option, please email transport@newcastle.edu.au.

If you are applying for a Reserved permit for the first time, please contact transport@newcastle.edu.au first so that a carpark can be assigned to you.

How to apply?

  1. Go to the vPermit portal
  2. Press Log In and select the ‘University SSO Log In’ button to get started*
  3. Once signed in, Reserved Permit will autofill as a permit option in the dropdown if you are eligible. Follow the prompts.

*Note: It is important to log in using University SSO. Do not use the self-registration fields as you won’t be authenticated.

Cancelling your permit

Permits can be cancelled by the user at any time via the vPermit system. Simply select the permit from the My Permits tab and select Cancel. The cancellation request is date and time stamped. It is up to the individual to re-apply if needed to ensure they have an active permit when parked on site. In the case of payroll deductions, deductions may be cancelled for any periods of approved leave after the first 8 weeks of absence, or for full periods only.

Refunds

Permit fees for a cancelled permit purchased upfront by credit card will be held in vPermit as a credit. For refund requests, please email transport@newcastle.edu.au. Permit fees will not normally be refunded under any other circumstances.

Transferring your permit to a different vehicle

On vPermit, you can list up to five different vehicle registrations and easily nominate which car you're in (your active vehicle) when you drive to campus.  You can view and manage the vehicles against an active permit by clicking the Manage Vehicles button on the My Permits screen. It is your responsibility to ensure the vehicle registration you have selected as Active matches the vehicle you are driving to campus that day for your permit to be valid.

Smarter City hosts the vPermit system on behalf of the University of Newcastle. All of the information collected on behalf of the University in the vPermit system will be stored within Australia by Smarter City Solutions. Any personal information you enter into the vPermit system will be subject to CellOPark's privacy policy. For further information, view the vPermit privacy statement here.

Under the University's Rules Governing Traffic and Parking, failure to hold a valid permit or parking ticket while parked on campus may result in an infringement issued by Campus Security. Infringements must be paid to Revenue NSW.

Technical Support / Questions

For technical issues logging into myUni, or with single sign-on (OKTA) please contact Digital Technology Solutions.

For questions relating to your payroll deductions or salary sacrifice contact Human Resources on: 4033 9999 (x39999) or email payrollservices@newcastle.edu.au.

For all other questions, please contact Infrastructure and Facilities Services by calling 4921 6500 (x16500) or emailing transport@newcastle.edu.au.