The Privacy and Right to Information Office is responsible for managing the University's Privacy Management Plan (PMP) and Agency Information Guide (AIG) and has a proactive role in identifying risk - as relates to the University's responsibilities under Privacy and Open Access legislation.
Our office responds to enquiries and concerns about privacy and personal information raised by students, staff, or the wider university community. In responding to concerns, our office will also advise individuals of their right to seek an internal review under the Privacy and Personal Information (PPIP) Act.
Our office provides advice to officers of the University on privacy matters associated with new or existing projects/systems/tasks. In doing so our office may:
- provide information on applicable Privacy and Information Protection Principles or Health Information Protection Principles
- identify points that breach or are at risk of breaching the Privacy Principles
- make suggested changes to documents/projects if those changes would resolve the issues identified
- advise where additional information is required of the client and identify relevant questions
- make a recommendation that a business case or existing process be reviewed, if the privacy risks cannot be resolved by changes to the documents
- make recommendations regarding that review
- where appropriate, report observations and recommendations to a relevant senior officer.
The Privacy and Right to Information Office can also assist with the preparation of privacy notices and provide tailored training sessions for business units.
The Privacy and Right to Information Office needs to be made aware of any identified breaches or potential breaches of Privacy, and may need to report these to the University Executive or Privacy Commissioner (via the Director of Council Services and Chancellery). The Privacy and Right to Information Office will provide advice on any action required in such cases.
For more information on Privacy at the University of Newcastle please see: