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ACE2008: submitting papers for review

Submission of papers is managed through EasyChair, a comprehensive conference paper management system. Detailed instructions are at the foot of this page.

 

Papers that do not conform to the author guidelines (including A4 page size) will not be accepted for review: the authors will be notified and invited to try again.

 

Please note that very poor writing is enough in itself to ensure a paper's rejection. Authors are advised not to rely on the reviewers to do their editing, but to do it, and do it properly, before submitting their paper for review.

 

Double Blind Reviewing Requirements

It is standard practice that identities of the reviewers are not made known to authors. The double blind review process extends this principle so that reviewers do not know the identity of authors. This process requires authors to refrain from identifying themselves in their own paper.

 

In place of the usual author and address details, put "Author details suppressed" in 16 point type. Refrain from references to your university or campus by name. If you feel that a description of your university is in some way salient to the paper, use generalities. For example, use "Technology Network University" instead of "Auckland University of Technology".

Do not cite more than one of your past papers. Please remember that authors will have the opportunity to revise their accepted paper before they are printed, so you will be able to add such information into the revised version.

Avoid expressions like "In earlier work we …" followed by a citation of a paper authored by yourself.

If you have an acknowledgements section, please omit it for the blind submission.

In general, please apply good judgement when preparing your submission, to maintain the integrity of the double blind process. Submissions that allow the author to be identified may be returned to you for editing, or may even be edited by the program chairs to remove the specific identifying material.

Once you have a pdf copy of your paper, see how well it is blinded. Some pdf creation software includes in the document properties such details as author name, name of the document this one was created from, and so on. Then some operating systems, such as Windows XP, show these details in a tool tip when the cursor hovers over the file name. A pdf document can hardly be called blind if its author's name appears on the screen when the cursor hovers over it, or even if its author's name is hidden in its properties. If your operating system does not show a document's properties in a tool tip, please be especially careful to disguise these properties, as they will show in other systems. Please take document blinding seriously!

[Ewa Huebner from the University of Western Sydney adds these tips …
I have access to Acrobat Writer, but for those who don't there are cheaper 3rd party tools; some are free, for example, PDFInfo from http://www.sybrex.com/products/gui/
Please do not consider this an endorsement or recommendation; there may be other better tools available.
Another approach is to use any hex editor, and find the string "Author", as shown below:
Author(\376\377\000e\000w\000a)
This can be edited by replacing the characters with say all x's:
Author(\376\377\000x\000x\000x)
All characters in the author's name should be replaced. The length of the name should be maintained to preserve the binary format. In this case the author will show as xxx.]
 

If you feel that you are being disadvantaged by the double blind requirements, then you may consider making an aside to the reviewer in this version of the paper. Such a reference would be removed from the final version of an accepted paper.

Submission process

To submit a paper …

 

Ensure that it is a suitably anonymised pdf document.

Go to www.easychair.org/ACE2008 (retaining the upper case for ACE).

Follow the prompts to create an account, taking note of the secret word that you provide.

When you receive a confirmation email, go to the link given in that email, repeat your secret word, complete your account details, and log in to EasyChair.

Select New Submission and follow the prompts.

Note that fax number is a required field. Authors without fax numbers may write something such as "none available".

Take a reasonably careful look at the list of Categories and the list of Topics, and try to select the values that best suit your submission.

Submit the paper.