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Glossary

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Citation
A reference containing the bibliographic details of an item such as a book, journal, thesis, conference paper, etc. Bibliographic details include the title, author, journal title, volume, issue, publisher and date of publication of an item.

Cite While You Write
A feature of EndNote which allows you to quickly and easily insert references from your EndNote library into your Word document.

Connection files
Files which allow you to connect to library catalogues or databases from within your EndNote library, and search and retrieve citations from them directly into your EndNote library.

.Data folder
The folder automatically created by EndNote to store any images or documents you have inserted in your references. It is created in the same folder as that in which your library is saved.

Default
A value, action or setting that a computer program will automatically apply, unless the user intervenes to change it. E.g. in EndNote, journal article is the default reference type for new references, but this can be changed in the Preferences under EndNote’s Edit menu

Direct export
A feature available in some databases whereby search results can be automatically transferred to your EndNote library.

Field
Each reference is composed of fields - discrete pieces of information, such as author, year, title, edition etc.

Field codes
When you insert references from your library into your document, hidden field codes are inserted with them. These contain the information necessary for EndNote to format your in-text citations and bibliography in the selected output style.

Filter
See Import Filter

Import
The process whereby references from a database, saved in the form of a text file, are transferred into an EndNote library using an import filter.

Import filter
A file used during the import process to ensure that all the elements of references saved in the form of a text file, are transferred correctly into the corresponding fields in your EndNote library. There are many different import filters available, each designed to import references from a specific database (e.g. Medline), and from a specific information provider (e.g. Ovid). It is essential to choose the correct filter during the import process, e.g. the University of Newcastle subscribes to the Medline database from Ovid, therefore you would need to use the Medline (Ovid) import filter to import the results of your Medline search into your EndNote library the Medline (CSA) filter would not work.

Information provider
A service that provides access to one or more databases. Examples of information providers include Ovid, ISI, CSA and Proquest.

Instant formatting
A default setting in EndNote which results in the instant formatting of your in-text citations and creation of your bibliography as you insert references from your EndNote library into your Word document.

In-text citation
A brief citation in the body of the text of a paper, typically in the form of a number, or the author name and year in brackets. There is a full reference in the bibliography at the end of the paper (or in the footnotes, depending on the type of reference style being used) which corresponds to each of the in-text citations in the body of the text.

Keyword
A descriptive term entered into the Keywords field of a reference. Multiple keywords can be entered into the Keywords field.

Library
Library is the term used in EndNote to refer to your EndNote 'database' of references.

Library window
The window that displays a list of all the references contained in an EndNote library.

Output style
A file that determines the appearance of both the in-text citations and the references in the bibliography of your document. There is an Output Style for each of the commonly used reference styles (e.g. APA 5th, Vancouver, MLA, Chicago) as well as many for specific publications. Output styles can be modified to suit your own requirements.

Reference
See Citation

Reference type
The blank template you use to enter references into your EndNote library. The default reference type in EndNote is for journal articles, but there are many others available, including books, edited books, and conference proceedings.

Reference window
The window that displays the details of an individual reference

Temporary citation
Also known as an unformatted citation. The place holder EndNote uses in your Word document, which contains the information necessary to find the corresponding reference in your EndNote library. It looks something like this:

{Hadley, 1970 #12}

where Hadley = author; 1970 = year; and #12 = the EndNote record number. You will only see these in your document if you have disabled instant formatting. When instant formatting is disabled, the references you insert into your document will appear as unformatted citations in your text, and the bibliography at the end of your document will not be updated automatically as you insert each new citation. You simply need to click on the Format Bibliography icon from the EndNote toolbar in Word, and choose your output style to format your in-text citations and bibliography.

Term list
Term Lists are automatically created by EndNote for the author, journal and keywords fields of your library. Each time you enter a term into one of these fields, the term is automatically added to the corresponding Term list.

Unformatted citation
See Temporary citation

 

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